Information for
doctoral candidates

You may enrol in one of the university’s eight departments.

To enrol, you must have been admitted as a doctoral candidate by a doctoral centre at Fulda University of Applied Sciences. Please submit the following documents to the Doctoral Coordination Office:

• your letter of admission,
• a completed registration form,
• proof of payment of the semester contribution.

If you wish to enrol as a doctoral candidate, please contact us. We will review your request and arrange your enrolment with the Student Administration Office.

Doctoral candidates pay the same semester contribution as other students. Information on semester ticket refunds is available from the General Students’ Committee (AStA).

If you are pursuing a cooperative doctorate and wish to enrol at Fulda University of Applied Sciences, you may enrol in an open-admission bachelor’s degree programme of your choice.

These applications are particularly relevant for doctoral candidates who are not employed by the university or are not enrolled.

1. Complete the application for access to university resources and the application for a user account.

2. Email both forms to the relevant Dean’s Office.

3. The Dean’s Office checks: 

• for cooperative doctoral candidates, whether a supervision agreement has been concluded with a professor at Fulda University of Applied Sciences;
• for doctoral candidates at a doctoral centre, whether they have been admitted as a doctoral candidate.

4. The Dean’s Office completes and signs both applications. 

5. The two applications are then processed separately:

➔Once the application for access to university resources has been signed, you can use it to:

• obtain a library card from the Campus Service Team, service-hlsb(at)hs-fulda.de
• obtain key and access card from Facilities Management with application for key/locking media loan, schliessmedienausgabe(at)verw.hs-fulda.de

➔The Dean’s Office forwards the application for a user account directly to IT Support. You do not need to submit it yourself. IT Support will contact you with the details of your university user account.

This is the Presidential Board decision of 2 April 2015 (with supplement of 19 November 2015), according to which doctoral candidates can apply for access to the resources of the Fulda University of Applied Sciences (library card, email account, key) with the approval of the Dean's Office.

The publication of publications, individual further training and congress/conference participation are subsidised up to a maximum total of 1,500 € per doctoral student. This maximum funding amount usually refers to the total duration of the doctorate. Grants can also be applied for more than once, but the total of all grants paid must not exceed 1,500 €.

• Doctoral students at Fulda University of Applied Sciences are eligible to apply.
• Applications must be submitted before the event begins or before the article is published.
• The training, event or publication must be directly related to the doctoral topic.
• Grants awarded will only be paid on presentation of all receipts.
• There is no entitlement to a grant. Decisions on applications are made according to the availability of funds and depending on grants previously paid to the doctoral candidate.
• The supervising professor of the Fulda University of Applied Sciences must confirm the purpose of the planned publication, advanced training or congress participation on the application form by signing it.
• Please note that you must submit a business trip application for all trips that are (partially) financed by the Fulda University of Applied Sciences, even if you are not an employee of the HFD. If you do not have access to the HFD intranet, please contact Katja Richter, she will mail you an application form for external persons.

• The programme of the event must be attached to the application. The grant will only be paid after receipt of the copies of the invoices/receipts.
• The costs for participation, travel, food and accommodation must be within reasonable limits.

• The publication must have been predominantly created by the doctoral candidate.
• The grant will only be paid after receipt of the copies of the invoices/receipts.

The following documents must be submitted for an application for a grant:

1) Completed application form with survey form. Download application form
2) Informal letter of application with a brief explanation of how the publication/congress participation/individual training measure relates to the doctoral degree (1-2 pages).
3a) Grant for congress travel: Submit congress programme and, if applicable, evidence of acceptance of own contribution (if already available, otherwise submit later) with submission of application. Submit copies of invoices/receipts after attending the congress.
3b) Grant for scientific publication Publication grant: Submit evidence of acceptance of the publication (if already available, otherwise submit later) with submission of application. Submit copies of invoices and receipts after publication.
3c) Grant for an individual training measure: Submit program, costs, confirmation of registration (if applicable) with application. Confirmation of attendance, submit proof of payment after attendance.

Please note: The complete application must be submitted as a pdf file by email to peter.bender(at)verw.hs-fulda.de - please refrain from submitting it in paper form.

In the doctoral research regulations of the doctoral research centres you will find all information on this topic in § 11 "Admission and initiation of the doctoral procedure". As the conditions at the individual doctoral research centres may differ, we ask you to read the exact details and regulations in the doctoral degree regulations of your doctoral research centre.

In this case, the doctoral degree regulations of the university with which you are obtaining a cooperative doctoral programme apply. Please contact the university's doctoral office for this.

Dissertations: For plagiarism checks on dissertations, please contact the Doctoral Coordination Office: promotionskoordination(at)@verw.hs-fulda.de.

Bachelor's and Master's theses: For plagiarism checks on Bachelor's and Master's theses, please contact Hans-Martin Pohl: hans-martin.pohl(at)verw.hs-fulda.de.

How exactly the publication of the dissertation is expired is laid down in the doctoral degree regulations of the doctoral centres, usually in paragraph § 20 of the respective doctoral degree regulations.

Case study: Free of charge publication of your dissertation on the HFD's institutional publication server

First, the chair of the doctoral committee confirms to the doctoral candidate that he/she is authorised to publish the submitted version of the dissertation (so-called permission to print).

Then: The electronic version of the dissertation is uploaded to the Fulda document server (FulDok) and activated after the deposit copies have been submitted and confirmed by the library.

Then: Please contact Ms Manja Biermann (manja.biermann(at)hlb.hs-fulda.de) to submit the deposit copies of the dissertation.

You will receive confirmation from the library on the routing slip that the submission has been made properly. You can obtain the routing slip from your doctoral research centre coordinator.

Finally, submit the completed routing slip to the chair of the doctoral committee, who will arrange for the doctoral degree to be finalised and the doctoral certificate to be issued or delivered.