With the FulDok document server, the HLB offers all members of the Fulda University of Applied Sciences the organisational and technical framework for the publication of academic documents on the internet. As part of this HLB service, documents are made available on the internet for research, teaching and general education in compliance with quality standards.
The electronic documents are given permanent and unique addresses and can therefore be identified and reliably cited at any time. All documents referenced via FulDok are additionally indexed via national and international library catalogues, search engines and other reference tools. Furthermore, the availability of electronic documents is guaranteed for at least the next 10 years. The HLB is in negotiations with other facilities for long-term archiving.
Recommendations and standardisations from national and international initiatives such as the German Initiative for Network Information (DINI) or the Open Archives Initiative (OAI) are incorporated into the operation and further development of FulDok.

The HLB strives to store, cataloguing and archive all electronic academic documents published by members of the Fulda University of Applied Sciences, provided that they meet the quality standards of the departments and the HLB as well as formal requirements. This applies both to purely electronic publications and to electronic versions of printed documents.
The authors' copyrights remain protected. Publication in FulDok does not preclude further publication of the documents in academic journals or monographs or on other servers.
In accordance with the recommendations of the Science Council, all researchers at Fulda University of Applied Sciences are requested to secure a corresponding additional right of use when concluding publishing contracts and to publish the documents they have written on FulDok - possibly after a blocking period.
External genuinely electronic or digitised documents are also offered as part of the Rhön Academic Collection.

For the purposes of these guidelines, the term "electronic document" refers to a document that is based on text and graphics, is stored in digital form on a data carrier and is distributed via computer networks. In future, the aim is to extend the term to include multimedia documents containing audio and video sequences.
An electronic document to be published via FulDok fulfils the following conditions:

• It is intended for permanent distribution to the public
• It is not a dynamic document. If changes are necessary, the amended electronic document is saved as a new version
• It complies with the technical parameters specified by the HLB

The documents are described in terms of form and content by the authors themselves or an authorised person using a form and then appointed to the document server.
The document is released after receipt of the written statement of consent. The published documents cannot be changed or deleted.

The following categories of electronic documents are stored and distributed via FulDok:

• Current publications and photocopiers of previously published publications by members of Fulda University of Applied Sciences with academic content
• Publication series of the Fulda University of Applied Sciences
• Publications and publication series edited by members of Fulda University of Applied Sciences, such as collective works, conference proceedings, research reports, journals (e-journals) or series
• Theses by students of the Fulda University of Applied Sciences such as Bachelor's or Master's theses
• Digitised stocks of the HLB, see also under FulDig
• External electronic or digitised documents as part of the Rhön academic collection

• The electronic documents are provided with unique and permanent addresses that allow direct access to the documents. The HLB uses the URN service of the German National Library for this purpose.
• The electronic documents can be found via FulDok, the Fulda information and literature portal FILIP, the Hessian union catalogue and other national and international library catalogues and search engines.
• International standards such as the guidelines of the Open Archives Initiative (OAI) are used for the indexing, storage and archiving of electronic documents and for the exchange of metadata.

• FulDok is operated by the University and State Library of the Fulda University of Applied Sciences.
• Electronic publication is free of charge for members of the Fulda University of Applied Sciences.
• Electronic documents for distribution via the document server are submitted independently using the upload procedure.
• A written statement of consent must be handed in for each document. The forms can be found here.

We would like to thank the working group Electronic Publishing at the Humboldt-Universität zu Berlin. The guidelines of the document server of the Humboldt-Universität zu Berlin were used here as a template

• On the FulDok homepage, choose the link Publish
• In the following form, enter metadata (e.g. document type, title, author(s), abstract, etc.) for your document and transfer your document in pdf format to the FulDok server
• The metadata is used to describe your document and to define the search entries for your publication in the document server and in online catalogues
• The compulsory fields marked in the form are self-explanatory. You will also find a help text for each field
• The submitted data will be released to the public after an editorial examination and after submission of the signed statement of consent
• Send the completed and signed statement of consent (pdf, 148 kb) to the address of HLB, Leipziger Straße 123, 36037 Fulda
• As a student of the HS Fulda you also need the attachment of the statement of consent
• You will receive an email from us once your publication has been activated
• Your publication will then be searchable online and can be read globally in full text
• Homepage FulDok